Register your organisation for eHealth in 3 steps (for single-site facilities)

| 06 Nov 2013
3-step guide to registering for eHealth

Marlene Santos from the iCareHealth team has developed an easy step-by-step guide to registering a residential aged care facility to participate in the personally controlled electronic health record (PCEHR) system. And while this registration guide is intended for single-site facilities only, our registration guide for multi-site facilities can be accessed in this post.

So, first things first. If you’re completely new to eHealth, you may like to start by reading our essential eHealth information for aged care providers as well as our guide to understanding the puzzling eHealth language. Before you register, it will also be helpful to read the Healthcare Organisation Registration Guidebook.

Step 1

This step requires you to print and complete the Application to register a seed organisation. There are three parts to the application:

  • Part A: Healthcare Identifiers (HI) Service registration. This part will allow you to register your organisation, as well as the assigned Responsible Officer (RO) and Organisation Maintenance Officer (OMO) for a Healthcare Provider Identifier – Organisation (HPI-O).
  • Part B: eHealth record system registration.
  • Part C: Acceptable referee identification. This part will allow you to identify the assigned RO and OMO.

The Application to register a seed organisation can be submitted (with any necessary supporting documentation) to the return address on the application form. Once you have completed and submitted these, expect to allow six to eight weeks for processing.

Step 2

This step requires you to download and complete a Participation agreement for Healthcare Provider Organisation. All organisations must enter into a participation agreement to be eligible to register to participate in the PCEHR system.

Before completing this form, you will need to know whether your organisational structure is a Sole Director Company, Company, Partnership, Sole Trader, Trust, Unincorporated Association or Association because the forms are different for each. If you can’t locate the right agreement for your organisation, please call 1800 723 471 for assistance.

The Participation agreement for Healthcare Provider Organisation can be submitted (with any necessary supporting documentation) to the return address on the application form. Once you have completed and submitted these, expect to allow two to three weeks for processing.

Step 3

This step requires you to download and complete the Application to Request a National Authentication Service for Health (NASH) Public Key Infrastructure (PKI) Certificate for Healthcare Provider Organisations.

Before completing this form, be sure you have completed Step 1 in the process, and have already received your Health Provider Identifier – Organisation (HPI-O).
The Application to Request a National Authentication Service for Health (NASH) Public Key Infrastructure (PKI) Certificate for Healthcare Provider Organisations can be submitted (with any necessary supporting documentation) to the return address on the application form. Once you have completed and submitted these, expect to allow two to three weeks for processing.

Next steps

Once your application is processed and your organisation is officially registered to participate in the PCEHR system, you will receive a confirmation letter. Authorised staff representing your organisation will then have permission to access the PCEHR system. However, before that happens you’ll want to make sure your software is PCEHR-compliant and supports eHealth standards. Be sure to ask your software provider if their solutions are compatible and fit for sharing with the eHealth record system.

For more information about registering your organisation for eHealth, visit the useful links below:

A guide to registering for an eHealth record

National eHealth Transition Authority

eHealth.gov.au

Medicare Locals

(Image credit: Jamphong)

Have you successfully registered your organisation to participate in the PCEHR system? Do you have any other registration tips to share with our readers?

Tags: ehealth, NeHTA, PCEHR

Marlene Santos


Marlene Santos is an Implementation Consultant at iCareHealth in Australia. She has a great interest in eHealth and works closely with some of Victoria’s leading aged care providers to help them prepare for the Personally Controlled Electronic Health Record system.

Comments

  1. Maurice

    Awesome, I’ll be sure to pass this on to our other managers and see if it’s something our members would be interested in.

    Reply

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